Ever find yourself staring at your email draft, wondering how to smoothly refer to a previous chat? You’re not alone! Whether you’re a professional, student, or just someone trying to sound polished, knowing the right ways to say “as per our conversation” can elevate your email writing game. But here’s the thing — it’s not just about copying formal phrases. It’s about choosing the right expression suited to your tone, purpose, and recipient.
In this comprehensive guide, I’ll walk you through various ways to say “as per our conversation” in emails. I’ll also cover the common mistakes, how to use these phrases correctly, and practical tips to sound natural and professional. By the end, you’ll have a toolkit of expressions that make your email communication clearer, friendlier, and more effective.
Why Is Using the Right Phrase Important?
Before diving into specific expressions, let’s understand why choosing the best way to say “as per our conversation” matters:
- Clarity: It clearly references previous discussions, avoiding confusion.
- Professionalism: Proper phrasing adds to your credibility.
- Tone Management: Different phrases can sound formal, casual, or somewhere in between.
- Efficiency: Using the right expression saves time and prevents lengthy explanations.
Now, let’s explore some common ways to say “as per our conversation” and how you can use them effectively.
1. Common Synonyms and Variations for “As Per Our Conversation”
Here’s a list of versatile phrases you can use in different email contexts. I’ll include definitions, example sentences, and notes on tone and formality.
| Phrase | Formality | When to Use | Example | Notes |
|---|---|---|---|---|
| As discussed | Formal | When referencing a previous verbal or written discussion | “As discussed, I will send the proposal by Friday.” | Clear and professional; suitable for business emails. |
| As we talked about | Casual to Neutral | When the conversation was informal or on a call | “As we talked about, I’ve attached the project timeline.” | Slightly less formal; good for internal communication. |
| Per our conversation | Formal | Official or professional tone | “Per our conversation, please review the attached document.” | Very professional; works well in formal emails. |
| Following our discussion | Formal | When following up on a discussion; slightly formal | “Following our discussion, I’ve made the necessary updates.” | Good for progress updates. |
| In reference to our chat | Neutral | When referencing a recent discussion, casual or formal | “In reference to our chat, I’ve scheduled the meeting.” | Slightly conversational; versatile across contexts. |
| Per earlier communication | Formal | When referring to earlier messages or correspondence | “Per earlier communication, the deadline remains unchanged.” | Suitable for email chains. |
| During our meeting | Formal | If the conversation was in a scheduled meeting | “During our meeting, we agreed on the next steps.” | Clear in formal settings. |
| As per our recent conversation | Formal | Recent discussions; adds timeliness | “As per our recent conversation, I’ve prepared the report.” | Highlights recency. |
| Based on what we discussed | Neutral | When you want to emphasize that action is a result of discussion | “Based on what we discussed, I’ve adjusted the plan.” | Slightly informal but acceptable professionally. |
| In light of our conversation | Formal | When implying a change or decision | “In light of our conversation, I’ve updated the proposal.” | Adds a slightly more refined tone. |
2. How to Use These Phrases Correctly and Effectively
To make your communication seamless, here are practical steps to keep in mind:
- Match Tone and Formality: Choose phrases that suit your relationship with the recipient.
- Place the Phrase Early: Usually, insert these references in the opening or introductory sentence.
- Be Specific if Needed: Include details like the date or topic for clarity. For example, “Following our discussion on March 10th…”
- Combine with Action Descriptions: Follow the phrase with what you are doing or expecting.
Example of proper order:
Following our discussion yesterday regarding the marketing campaign, I’ve attached the revised plan for your review.
3. Different Forms and Variations
Sometimes, you might need to tweak these expressions or use synonyms for variety:
| Variation | Use Case | Example |
|---|---|---|
| As was discussed | Formal; emphasizes past discussion | “As was discussed, the deadline is next Monday.” |
| Referring to our recent chat | Casual or semi-formal | “Referring to our recent chat, I’ve updated the folder.” |
| In our previous conversation | Formal | “In our previous conversation, we covered the project scope.” |
| You mentioned earlier | Casual and personable | “You mentioned earlier that you'd be available next week.” |
4. Using Multiple Phrases Together
To boost clarity and professionalism, sometimes combining phrases works best:
- Following our meeting yesterday, as discussed, I will proceed with the next phase of the project.
- In light of our recent correspondence, during our meeting, I have prepared the necessary reports.
Note: Be careful to avoid redundancy. Aim for smooth, natural-sounding sentences.
5. Practical Exercises to Master These Phrases
To solidify your understanding, I’ve prepared some quick practice activities:
a. Fill-in-the-Blank
- __________, I have attached the signed contract for your review.
- __________, we agreed to postpone the meeting to next week.
- Please review the document we discussed __________.
b. Error Correction
Identify and correct the mistake:
- “In our last discussion I will send the invoice.”
- “As discussed, I has completed the project.”
c. Identification
Which phrase best fits?
- “______________, I’ve updated the proposal as per your instructions.”
a) In light of our conversation
b) Based on what we discussed
c) During our meeting
d. Sentence Construction
Create a professional sentence using “per our conversation” and at least one action.
6. Common Mistakes & How to Avoid Them
| Mistake | How to Avoid | Example |
|---|---|---|
| Overusing formal phrases in casual emails | Match tone to the relationship | Use “as discussed” for formal, “as we talked about” for informal |
| Using inconsistent tense | Keep tense consistent with the original conversation | “Following our discussion” (past tense) |
| Overloading sentences with multiple references | Keep it simple and clear | Avoid chaining too many phrases like “As discussed, in our recent chat, following our meeting…” |
7. Similar Variations and Creative Alternatives
Looking for even more options? Here are some creative ways to say “as per our conversation”:
- Per our recent exchange
- In alignment with our discussion
- Based on our previous talk
- As agreed upon
- In accordance with our conversation
- Per our last correspondence
- Following up on our previous meeting
- Regarding our recent discussion
8. Why Using the Right Phrase Matters
Using the correct phrase isn’t just about sounding professional—it helps:
- Reinforce mutual understanding
- Show attentiveness to details
- Maintain professional credibility
- Reduce misunderstandings in complex projects
- Improve overall clarity of communication
9. The Power of Personality Traits and Descriptive Language
To make your email stand out, incorporate descriptive words reflecting traits, roles, or status:
| Category | Example Phrases and Usage |
|---|---|
| Leadership | “As per our strategic discussion…” |
| Attention to detail | “Following our recent detailed review…” |
| Promptness | “Per our quick follow-up…” |
| Collaboration | “In light of our collaborative efforts…” |
| Problem-solving | “Based on our problem-solving session…” |
| Creativity | “As discussed during our creative brainstorming…” |
| Physical descriptions | N/A for professional emails, but can include locations or contexts |
| Roles | “In our capacity as project managers…” |
| Personality traits | “Following our constructive feedback…” |
| Urgency | “In light of our urgent discussion…” |
Example:
As per our collaborative effort yesterday, I’ve completed the tasks you assigned.
10. Final Summary and Action Points
Mastering the art of referencing previous conversations in emails not only improves your professionalism but also helps in clear, efficient communication. Here’s a quick recap:
- Match your phrase with the tone of your email.
- Keep references specific and concise.
- Use proper sentence structure to ensure clarity.
- Incorporate variations to prevent redundancy.
- Practice regularly with exercises.
Action point: Start by reviewing your previous emails. Identify where you used “as per our conversation,” and experiment with some of the phrases from this guide. Notice how the tone and clarity improve!
Conclusion
Getting comfortable with different ways to say “as per our conversation” can boost your email game to the next level. Whether you’re in a formal corporate setting or casual team chat, choosing the right phrase makes your communication smoother, clearer, and more professional. Remember, the key is appropriateness—pick your words wisely, and your messages will always hit the mark.
Happy emailing!