Hey there! Have you ever struggled with how to professionally communicate your available times? Whether you’re sending an email, responding to a client, or setting up a meeting, saying “My availability is as follows” might seem a bit stiff or outdated. Don’t worry—I’ve got you covered. Today, I’m going to show you how to express your availability in a polished, professional way that sounds natural, confident, and clear. Plus, we’ll explore tons of useful phrases, variations, and tips to help you master this important communication skill.
Why Finding the Right Phrase Matters
When scheduling appointments, meetings, or interviews, the language you choose can make a big difference. The right way to say “My availability is as follows” can:
- Make your message clearer
- Sound more professional and approachable
- Reduce misunderstandings
- Save time by providing precise details
Now, let’s dive into the best ways to communicate your schedule effectively.
Common Professional Alternatives To ‘My Availability Is As Follows’
Here’s a handy list of polished, professional phrases you can use instead of “My availability is as follows.” I’ll explain each with examples and tips for when to use them.
| Phrase | Explanation | Example Sentence |
|---|---|---|
| I am available during the following times: | Direct and clear, perfect for emails or formal settings. | “I am available during the following times: Monday between 10 a.m. and 2 p.m., or Wednesday after 3 p.m.” |
| My schedule allows for the following slots: | Slightly more formal, emphasizes your flexibility. | “My schedule allows for the following slots this week.” |
| Please find my available times below: | Polite and professional; good for written communication. | “Please find my available times below for your consideration.” |
| I can meet at these times: | Casual yet professional. | “I can meet at these times: Tuesday at 11 a.m., or Thursday after 1 p.m.” |
| Here's when I'm free: | Friendly and approachable; suitable for informal contexts. | “Here’s when I’m free this week.” |
| My open hours are as follows: | Highlights your openness and availability. | “My open hours are Monday to Friday, from 9 a.m. to 5 p.m.” |
| I am available upon request: | Creates flexibility; good for last-minute planning. | “I am available upon request, depending on the date.” |
| Here are my upcoming available times: | Focuses on future availability; professional tone. | “Here are my upcoming available times for the next two weeks.” |
| Please see my schedule below: | Polite, direct, perfect for emails. | “Please see my schedule below to arrange a meeting.” |
| I am free at the following periods: | Slightly formal, suitable for official communications. | “I am free at the following periods: early mornings or late afternoons.” |
Adding Depth: How to Use Multiple Availability Phrases Effectively
Sometimes, just listing times isn’t enough. You might need to combine several phrases, especially when proposing multiple options to someone. Here’s how to do it smoothly:
Proper order when combining phrases:
- Start with a polite introduction: “Thank you for reaching out.”
- Express your availability: “I am available during the following times:”
- List options clearly: Bullet points or numbered lists help.
- End with a courteous closing: “Please let me know if any of these work for you.”
Example:
“Thank you for your message. I am available during the following times:
- Monday between 10 a.m. and 12 p.m.
- Wednesday after 3 p.m.
- Friday morning before noon.
Please let me know which time suits you best.”
Variations and Formalities for Different Contexts
Depending on the level of formality and relationship with the recipient, you’ll want to choose your words accordingly. Here are some common scenarios:
| Context | Suggested Phrase | Example |
|---|---|---|
| Formal Email | “Please review my available times below.” | “Dear Mr. Smith, please review my available times below to schedule our meeting.” |
| Casual Chat | “Here’s when I’m free.” | “Hey! Here’s when I’m free this week.” |
| Follow-up or Confirming | “Just to confirm, I am available at these times:” | “Just to confirm, I am available at these times for our call.” |
| When Offering Multiple Options | “I can be available at any of these times:” | “I can be available at any of these times: Monday afternoon, Wednesday morning, Friday evening.” |
15 Categories for Expressing Availability with Examples
Let’s get creative! Here are 15 different categories you might want to mention, each with example sentences:
| Category | Example Phrase | Sample Sentence |
|---|---|---|
| Personality Traits | “I am flexible and available during the following times:” | “I am flexible and available during the following times: mornings and early afternoons.” |
| Physical Descriptions | “My availability depends on my schedule; I am generally free in the mornings.” | “My availability depends on my schedule; I am generally free in the mornings.” |
| Roles (e.g., Parent, Student) | “As a student, I am available after classes.” | “As a student, I am available after classes on weekdays.” |
| Location-Based | “I am available for meetings in New York City during these hours.” | “I am available for meetings in NYC during the afternoons.” |
| Time Zone Specific | “My available hours in EST are…” | “My available hours in EST are Tuesday and Thursday mornings.” |
| Professional Title | “As a project manager, I am available during standard office hours.” | “As a project manager, I am available during standard office hours, 9 a.m. to 5 p.m.” |
| Availability Frequency | “I am generally available on weekday mornings.” | “I am generally available on weekday mornings, especially Mondays and Wednesdays.” |
| Health or Personal Constraints | “Due to other commitments, I am available in the evenings.” | “Due to my schedule, I am available in the evenings, after 6 p.m.” |
| Special Dates | “I am available on these specific dates.” | “I am available on April 15th and 16th.” |
| Remote/On-site | “My on-site availability is limited to certain days.” | “My on-site availability is on Mondays and Thursdays.” |
| Career Focus | “As a freelancer, I am available irregularly.” | “As a freelancer, I am available irregularly, but I can do mornings or early afternoons.” |
| Event Planning | “My plan is to be available during these times for the event.” | “I am available during the event hours: 10 a.m. to 4 p.m.” |
| After Hours | “I can meet outside of usual hours.” | “I am available after 6 p.m. on weekdays.” |
| Emergency or Last-minute | “Please contact me if an urgent need arises—I am flexible.” | “Please contact me if an urgent need arises—I am flexible.” |
| Project Deadlines or Busy Periods | “I am temporarily unavailable during busy periods but open otherwise.” | “I am temporarily unavailable during project deadlines but can meet outside those times.” |
Tips for Success When Communicating Availability
- Be Specific: Always include dates, days, and times to avoid confusion.
- Prioritize Clarity: Use bullet points or numbered lists for multiple options.
- Be Polite: Add courteous language like “please” and “thank you.”
- Stay Honest: Don’t overcommit—only list times when you’re truly available.
- Use Time Zones: When communicating internationally, specify your time zone.
- Update Regularly: Keep your available times current to build trust.
- Match Tone to Context: Formal for professional emails, friendly for casual messages.
Common Mistakes and How To Avoid Them
| Mistake | How to Avoid | Example |
|---|---|---|
| Overly vague times | Be specific; listing precise hours/days. | Instead of “Whenever you’re free,” say “Monday 10 a.m. – 12 p.m.” |
| Using unprofessional language | Stick to formal or neutral phrases. | Avoid slang like “when I can chill.” |
| Forgetting time zones | Always specify your time zone when relevant. | “Available at 3 p.m. EST.” |
| Listing too many options | Narrow it down to realistic slots; avoid overloading. | Instead of 10 options, choose 3-4 best ones. |
| Ignoring other commitments | Be honest; don’t list times you cannot do. | Don’t say “anytime,” if you really only have mornings. |
How Using These Phrases Can Improve Your Communication
Using the right phrase in the right context makes you appear professional, organized, and respectful of others’ time. It also minimizes confusion and streamlines scheduling. When people see clear, polite, and specific availability, they’re more likely to respond promptly and positively.
Practice Exercises: Master Your Availability Communication
Let’s sharpen your skills with some quick exercises.
1. Fill-in-the-Blank
Complete the sentence with a professional phrase:
- “Thank you for reaching out. I am available _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ during the following times…”
2. Error Correction
Find the mistake and fix it:
- “I can meet whenever you want, just tell me when.”
Corrected: “I am available at your convenience. Please let me know your preferred time.”
3. Identification
Identify the best phrase for this situation:
- “Scheduling a meeting with a new client via email.”
Answer: “Please find my available times below.”
4. Sentence Construction
Create a polite, professional sentence offering your availability:
Example: “Please review the following times; I am available on Tuesday at 2 p.m. and Thursday at 10 a.m.”
5. Category Matching
Match the phrase to the category:
- Categories: Formal email, casual chat, last-minute planning.
- Phrases:
- “Here’s when I’m free this week.”
- “Please review my available times below.”
- “I am available upon request.”
Answers:
- Formal email: “Please review my available times below.”
- Casual chat: “Here’s when I’m free this week.”
- Last-minute planning: “I am available upon request.”
In Conclusion
Talking about your availability professionally doesn’t have to feel awkward or stiff. By choosing the right phrases, tailoring your language to the context, and being clear and polite, you’ll make scheduling smoother—and leave a great impression. Remember, clarity, respect, and specificity are your best tools for effective communication. So, next time someone asks about your availability, you’ll be ready to respond confidently and professionally!
Happy scheduling!